Finance

It is the purpose of the Finance Division to safeguard and protect the City's assets, to provide effective support to City departments, and to record and report accurate and timely financial information to the administrator, elected officials, and the citizens of the City of Foley. The Division continuously reviews internal controls in order to improve operations and compliance with laws pertaining to financial operations.

LOCATION
407 East Laurel Avenue
Foley, AL 36535

Mailing:

P.O. Box 1750

Foley, AL 36535

(251) 943-1545 (Phone)

(251) 970-2144 (Fax)

HOURS OF OPERATION
Monday through Friday
8:00 a.m. to 5:00 p.m.

FinancialAcct. PayablePurchasing/Bids/SurplusRisk/Emergency Mgmt.Municipal Airport

Finance staff assures that the purposes of the Division are carried out efficiently and with transparency by developing internal controls designed to achieve strong financial management.

Sue Steigerwald, Accounting Supervisor

ssteigerwald@cityoffoley.org

Holly Nelson, Accounting Assistant

hnelson@cityoffoley.org

Audited Financial Statements

2011 Audited Financial Statement

2010 Audited Financial Statement

2009 Audited Financial Statement

2008 Audited Financial Statement

2007 Audited Financial Statement

FY12 City Budget

(As need dictates, the original budget is amended throughout the year by the action of the Mayor and Council)

Staff works with authorized purchasers on cost coding and approval of invoices, schedules timely payments of vendor invoices, obtains required vendor information and maintains files.

Theresa Dillon, Accounts Payable Clerk

tdillon@cityoffoley.org

Theresa "Dolly" Franks, Accounts Clerk

tfranks@cityoffoley.org

Q.	How do I submit my Invoice?
A.	All invoices should be billed to th "City of Foley" and mailed to the above address. If the invoice is for a specific department, notate the Department name on the second address line.

Q.	What should I do if my company's information has changed?
A.	Vendor information changes (address, contact information, phone number, etc.) should be submitted to the attention of Theresa Dillon at the above address.

Q.	When can I expect payment for an invoice?
A.	Invoices are processed weekly and paid according to terms with checks being disbursed on Friday of each week. No payment will be made until the following is receivec: W-9, E-Verify Affidavit, and Workman's Comp certificate of insured (if applicable).

Q.	Who do I contact with questions?
A.	Questions pertaining to Accounts Payable should be directed to Theresa Dillon at (251) 943-1545 or the department where the purchase/work originated.

Q.	How do I register for E-Verify as required by the Alabama Immigration Act?
A.	Go to uscis.gov/everify to register your company. When on that page, look to the right under the column headed "Start Here". Click the third item "Enroll in E-Verify" to start.

Purchasing staff issue purchase orders, serve as administrative support during the bid process, and manage the disposal of surplus property.

Joe Bousan, Purchasing Agent

jbouzan@cityoffoley.org

Rachel Keith, Accounts Clerk, Purchasing

rkeith@cityoffoley.org

How do I become a registered vendor with the City of Foley?

Vendors should register with the City of Foley in order to receive solicitations to bid by submitting a request on company letterhead. Please be sure to include contact information and all categories for which the company has the potential to bid.

By Mail:

City of Foley

Attention: Purchasing Department

P.O. Box 1750

Foley, AL 36536

By Email:

rkeith@cityoffoley.org

Include "Vendor Registration" in the subject line

CLICK HERE TO VIEW CURRENT BIDS & INFORMATION

Q.	How do I obtain a bid packet?
A.	Bid documents can be picked up at City Hall which is located at 407 East Laurel Avenue, Foley, AL 36535 between the hours of 8:00 AM and 5:00 PM. A request can be made to have a packet mailed, faxed, or sent electronically.

Q.	How do I know what bids are currently open?
A.	Bids are posted on the bulletin board at the entrance to Cit Hall, are published in the Gulf Coast Newspapers and posted to the website. For information regarding open bids, you may also contact the Purchasing Department at City Hall by calling (251) 943-1545.

Q.	How do I register for E-Verify as required by the Alabama Immigration Act?
A.	Go to uscis.gov/everify to register your company. When on that page, look to the right under the column headed "Start Here". Click the third item "Enroll in E-Verify" to start.

Q.	Is there an opportunity for the general public to purchase City surplus items such as vehicles and equipment?
A.	The City of Foley posts surplus items on www.GovDeals.com

Staff insures all property and assets of the City and serves as support staff in the event of natural or man-made disasters.

Joe Bouzan

jbouzan@cityoffoley.org

Rachel Keith

rkeith@cityoffoley.org

If I have caused damage to City property, what should I do?

If appropriate, file a claim report with the Foley Police Department, then contact Joe Bouzan, Risk Manager, at 407 E. Laurel Avenue, Foley, AL 36535 or by calling (251) 943-1545 to obtain the cost for the repair or replacement of City property and make arrangements for reimbursements to the City.

Airport administrative staff applies for and manages grants obtained to improve and maintain the Foley Municipal Airport, maintain the occupancy level of city owned t-hangers, and work with the Airport's Fixed Based Operator (FBO) to promote the airport.

Joe Bouzan

jbouzan@cityoffoley.org

Rachel Keith

rkeith@cityoffoley.org

Click the following link to visit the Municipal Airport web page:

http://www.cityoffoley.org/GovernmentinFoley/MunicipalAirport.aspx

City of Foley
407 East Laurel Avenue • P.O. Box 1750 • Foley, Alabama 36536
Phone (251) 943-1545 • Fax (251) 952-4014